Parish Constitution

BYLAWS
The Ukrainian Catholic Parish of St. Josaphat Cathedral (Rev. 2010)
10825—97th Street NW, Edmonton, Alberta T5H 2M4

 

Preamble

We, parishioners, incorporated into Christ through baptism, are constituted the people of God. As such, we are called, each according to his or her own condition, to participate in the teaching, sanctifying and shepherding ministry of Christ, and to exercise the mission which God has entrusted to the Church to fulfill in the world.

The mission of our parish is understood in the light of the mission statement of the Eparchy of Edmonton, which is: “To lead people into and ever-closer communion with the Trinity by together living out the Gospel of Jesus Christ and the teaching and spirituality of the Ukrainian Catholic Church.”

Together with our Pastor, we recognize the authority of the Bishop of the Ukrainian Catholic Eparchy of Edmonton, and we exercise our ministry in accordance with canon law; Eparchial statute, custom, and the Parish Pastoral Council Guidelines; and the Ukrainian Catholic Parishes Incorporation Act.

Article 1—Parish Mission Statement

1.1. The mission statement of the Ukrainian Catholic Parish of St. Josaphat is: We the people of God, united by the Holy Spirit and with faith in the resurrected Christ respond to our baptismal call by being a welcoming and loving community in the service of God and all people.

Article 2—Nature and Function

2.1. The Parish Pastoral Council, referred to as “Council” is a representative body of the parishioners in this parish, whose purpose is to promote the mission of the Church.

2.2. The Council is the main coordination and unifying body of the parish and is responsible for overall parish pastoral development, formulating policies and procedures, and developing goals and objectives for presentation at the Annual General Meeting, and reviewing their implementation regularly.

2.3 The Council, in accordance with the teaching of the Church, shall have a consultative voice. It shall work in close collaboration with the Pastor, who is entrusted by the Bishop with the pastoral care of the faithful of the parish, and who represents the parish both in canon law and civil law. Through its insights, expertise and prudent advice, the Council will help the Pastor identify, implement and evaluate those initiatives which are best suited to spreading the Gospel.

2.4 The Council fulfills its responsibilities by perceiving a particular pastoral need, studying it with prayer and dialogue, and proposing to the pastor the parish a way to respond to that need.

2.5. The Council may employ a variety of decision-making procedures, including deferring a decision via a recommendation. These include executive decision, majority vote, minority decision, parish consultation, consensus decision making, and expert decision making.

2.6. Where the parish is civilly incorporated, the Ukrainian Catholic Parishes Incorporation Act permits the Parish Pastoral Council to decide questions at meeting by a majority vote (50%+1), keeping in mind that the Pastor, duly appointed by the Bishop, is the head of the parish. Where meeting is help in the absence of the Pastor, decisions make are subject to his approval.

Article 3—Membership

3.1. Definition of a Parish Member – It is our custom to regard as true members of a Parish only those faithful of the same Church who are registered with the Parish office, make contributions and/or make substantial services as contributions for the maintenance of the Parish and, participate regularly at the Divine Liturgies. Such members have a right to participate in the deliberation, voting, and elections of the Pastoral Council and General meeting.

3.2. The Council shall consist of a minimum of 10 and a maximum of 20 members.

3.3. All priests, deacons and religious assigned to the parish are ex officio members.

3.4. Lay Council members must be a member in good standing of the parish, willing and able to share responsibility for the parish community.

3.5. The Pastor may select one person representing the different areas of pastoral ministry in the parish to the Council (Youth, Choir, Altar Servers, Children of Mary, Parish Hall, Sunday School, Sadochok). Theses members have no voting rights.

3.6. Organizations within the parish, which are councils/chapters of a parent organization, may each have one representative on Council with voting rights. (UCYC, UCWLC, UCBC, and K of C)

3.7. The Pastor may appoint up to five additional members up to the maximum number of Council members. They shall not hold this position for more than three consecutive terms; however, they shall be eligible for re-election after an absence of one year or more. Members appointed to Council will have voting rights on pastoral issues but excluding monetary matters.

3.8. The period of membership shall be for one year, commencing with the Parish Annual meeting.

  1. 9. A member may be removed from the Council if the Executive deems that for a serious reason that member is not able to fulfill the obligations of Council member.

3.10. Any member failing to attend three consecutive meeting without reasonable explanation shall be deemed to have resigned.

3.11. A member who resigns from Council shall do so in writing.

3.12. Vacancies shall be filled by appointment by the Council for the duration of the term.

Article 4—Officers and Executive

4.1. The President of the Council shall be the Pastor duly appointed by the Bishop.

4.2. The Officers of the Parish, who form the Council Executive are the Chair, Secretary, and Finance Committee Chairperson, all of whom are elected annually at the parish Annual General Meeting for a one-year term. They shall hold the same position for not more than three consecutive terms; however, thy shall be eligible for re-election after an absence of one year or more.

Article 5—Committees & Sub-Committees

5.1. The Council may establish committees and sub-committees to advise it on matters of special concern. Other people because of their particular expertise and competence may be included in these committees and sub-committees.

5.2. Each committee shall elect from its members a chairperson and secretary.

5.3. Standing and ad hoc committees shall report to the Council through the Chairperson. Sub-committees shall report to their respective committee.

Article 6—Meeting

6.1. The Council shall hold monthly regular meeting with possible exception of July and August. All meetings shall be called by the Pastor or in his absence, and with his consent, by the Chair. Where a meeting is held in the absence of the Pastor, all decisions are subject to his approval.

6.2. Special meetings may be called by the Pastor or in his absence, and with his consent, by the Chair. At least forty-eight hours notice of special meetings shall be given to all members. Only those matters pertaining to the stated purpose of the special meeting may be discussed.

6.3. An Annual General Meeting of the parish mush be held within three months of the fiscal year-end (Jan.1-Dec.31). Written notification shall be given to the parishioners by being printed in the parish bulletin for at least two consecutive Sundays prior to the meeting.

6.4. For all meetings, the Chair prepares the agenda in consultation with the Pastor. The agenda shall include matters pertaining to the mission of the Church.

6.5. Because of the unique nature of the Council, a short period of each meeting shall be given over to prayer and reflection on an appropriate passage from Sacred Scriptures.

6.6. A quorum shall consist of one-third of the Council membership.

6.7. The Pastor or the Assistant Pastor shall not vote at meetings; however, in case of a tie vote, the Pastor alone shall have a casting vote.

6.8. Roberts’s Rules of Order shall govern the proceedings unless determined otherwise.

6.9. All meetings shall be held in open session, except for in camera sessions. Parishioners shall be permitted to attend, but have no voice and no vote.

6.10. The agenda of the Parish Pastoral Council meetings shall include:

  1. Cal to order and opening prayer/scripture reading
  2. Approval of the agenda
  3. Minutes of the previous meeting
  4. Correspondence
  5. Pastor’s comments
  6. Chair’s report
  7. Committee/representative reports
  8. Business arising from the minutes
  9. New business
  10. Pastor’s closing comments/prayer
  11. Adjournment

6.11. The agenda of the Annual General Meeting shall include:

  1. Call to order and opening prayer
  2. Selection of meeting chairperson and secretary
  3. In memoriam, singing “Vichna Pamniat”
  4. Minutes of the last Annual General Meeting
  5. Pastor’s comments
  6. Chair’s comments
  7. Finance Committee report
  8. Auditor’s report
  9. Reports from committees and organizations
  10. Old business
  11. Budget
  12. Nominating Committee report
  13. Election/appointments
  14. Statements from the coming Chair
  15. Open discussion
  16. Pastor’s summary/closing prayer
  17. Adjournment

Article 7—Commissioning & Formation of Members

7.1. Council members shall be commissioned during a Sunday Divine Liturgy in the presence of the parishioners whom they represent.

7.2. New Council members shall receive training and formation in their role and responsibilities shortly after their election/appointment. They shall be provided with a copy of the Council By-laws and other pertinent documentation related to Eparchial and parish policies and procedures.

7.3. The Council shall arrange for its entire membership an annual day of reflection on the nature and mission of the Church.

Article 8—Approval of By-laws and Amendments

8.1. The by-laws shall not be amended, repealed or rescinded except by by-law adopted by a vote of al least two-thirds of the members present at a parish annual general meeting or a special meeting duly called for that purpose.

8.2. The by-laws shall be reviewed annually be end of November.

8.3. All proposed amendments to the by-law shall be presented to the Parish Pastoral Council not less than thirty (30) days prior to the meeting which such amendments are to be considered and shall be published in the parish bulletin together with the notice of call of such meeting.

8.4. No such by-law shall have any force or effect, nor shall any committee have any powers until approved by the Bishop or the Eparchy of Edmonton.

8.5. The approved by-law is to be make available to the parish members, including being posted on the website.

Article 9—Reference to General Norms.

9.1. With regard to any matters not treated in the present by-laws, the norms of canon law and civil law shall be applied.

The By-law was approved at a meeting of the members of parish on the 9th day in the month of March in the year 2009.